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Payment Options
Make a Payment
When is payment due?
Full payment is due by the first day of the semester or upon registration, whichever is later. The due date will be printed on your Statement of Account. Payments made after the due date are subject to late fees and a finance charge. Click here for the full Disclosure Statement.
What types of payments are accepted to pay for the student account?
GW accepts payments in the form of personal check, money order, wire transfer, cashier's check and traveler's check. Tuition is due by the first day of the semester and can be paid online 24 hours a day.
Students may also mail a check or pay in person at Colonial Central. There is a drop box outside of the Cashier's Office at Colonial Central located on the ground floor of the Marvin Center for in-person after-hours payments.
Students may also enroll in the GW Monthly Payment Plan. (see below)
How do I make an online payment?
-> Log into GWEB (banweb.gwu.edu) OR if you are an authorized user, please log in via this link (https://secure.touchnet.com/C20789_tsa/web/login.jsp)
-> Click on Student Account eBill within GWEB
-> Click the Make a Payment, or select the Payments tab
-> Click the Pay link next to your current balance
- In the next page, select your payment method then click the "Go" button.
- (Note: If you have previously set up a payment profile you will be able to select it as your payment method)
- Payment Options, select the semester and year to which you want your payment applied. If necessary, enter your bank account information, saving the account for refunds or future payments as applicable.
- On the next page, enter the amount of your payment and any desired comment, then click the "Continue" button
- (Note that all accounts must draw US funds from US banks)
- On the next webpage, confirm that all account information is correct then click the "Submit Payment" button. You may wish to print the following screen for your records.
How do I schedule a payment for a future date?
After setting up a payment profile in Student Account eBill, you can schedule a payment for a future date. While completing Step 2 of the payment process, select the payment date when you would like the payment to be made. You will receive an email 2 days before your scheduled payment date to remind you that the funds will be deducted from your account on the selected date.
How do I change or delete a payment scheduled for a future date?
To delete a scheduled future payment, after using GWeb to log into Student Account eBill, select the Payments tab: scheduled payments will appear in the “Pending Payments” section of the page. Click the Delete link to delete the scheduled payment or, to edit the scheduled payment, click the Edit link, update the terms of the payment as needed in the new page, then click the “Save” button.
How do I save a payment method?
After using GWeb to log into your online student account,
-> Select the My Profiles tab then click the Payment Profile link.
-> In the payment profile of eBill, select a payment type from the drop-down menu, then click the "Go" button.
-> In the next page, enter a name for your payment profile in the "Account Nickname" field, then enter your bank account information as needed (Note that all accounts must draw US funds from US banks)
- If you would like to have refunds automatically debited to the saved account, check the "Refund Option" checkbox
- After entering all fields, click the "Save" button.
- On the next page, read the terms of agreement and check the "I Agree" checkbox, then click the "Continue" button to save the payment method.
- You may have multiple payment profiles. However you may only have one profile for electronic refunds.
How do I change or delete a saved payment method?
After using GWeb to log into Student Account eBill, select the My Profiles tab then click the Payment Profile link. To delete a saved payment profile, click the red X icon next to that profile. To edit a saved payment profile, click the Pencil icon next to that profile. In the next page, update any values as needed, then click the “Save” button. (Note: To change the account type, routing number, or account number associated with a profile method, you will need to delete the old profile method and create a new one.)
How do I view my payment history?
After using GWeb to log into Student Account eBill, select the Payments tab, and then click the Payment History link. In the next page, select the radio buttons for the history you would like to view, specify the date range you would like to view, if applicable, and then click the “View Payment History” button.
Can I pay by credit card?
The University does not accept credit card payments for main campus charges. Since we receive many requests from parents and students, however, we have made arrangements with ECSI Services for credit card servicing. Many of you already know ECSI because they administer GW's monthly payment plan. You may call ECSI at (866) 927-1438 to charge your Main Campus tuition and/or fees over the phone. Please note that ECSI will charge you a convenience fee for this service. You can use the same telephone number to enroll in the ECSI , interest-free, Monthly Payment Plan instead. We will continue to accept credit card payments for off campus locations. Please note that ECSI does not forward payment to GW until 21 days after your transaction.
What is the GW Monthly Payment Plan?
The GW Monthly Payment Plan is a plan that allows you to pay fall and spring semester charges over 5 months. The plan is administered by ECSI and begins in June each year for the fall semester and November for the spring semester. There is an annual fee to sign up, but no interest or late fees if your payments are made on time and fully cover the semester charges.
For more information, go to http://www.ecsi.net/gateway/3y-tpp.html
Summer Semester Plan?
Payments for the Summer semester are April 20 May 20, and June 20. Payment is by "auto debit" to your account ONLY. Enrollment begins February 1 and ends on April 20th. The sum of your payments must equal the total amount due to avoid a Finance Charge or Late Fee. There is an enrollment fee of $35.00 for the Summer Plan.
For all of these plans you can Click Here to enroll online or to get more information.
You can estimate your semester charges and deduct any financial assistance to determine the amount you need to pay. If you need assistance in calculating your estimated charges, please call Student Accounts at 202-994-7350. GW has partnered with ECSI to manage the GW Monthly Payment Plan.
What happens if I am eligible for financial aid?
Authorized aid will be deducted from your balance on your Statement of Account (semester bill). Pending aid will appear but will not be subtracted from your balance. You may subtract the amount of pending aid from your total charges to determine the amount of your balance for which you are responsible. However, you will be responsible for any estimated aid that is not ultimately received.
Wire Transfers
Wire Transfers can be made through your bank or financial institution. Wire transfer information can be found here.
Payment by Mail
- Payments can be mailed along with the top portion of the eBill to the Lock Box address below. Please check the current balance online prior to making payments by mail in the event that the charges or other payments have changed the balance due since the last statement was generated.
The George Washington University
P.O. Box 822543
Philadelphia, PA 19182-2543
- Include the social security number or GW-assigned student ID number on a check or money order made payable to: GWU or The George Washington University
- Please do not mail cash.
Payment in Person at the Cashier's Office:
- Colonial Central
800 21st Street, NW
Marvin Center, Ground Floor
Washington, DC 20052
- The Cashier's Office is open from 8:30am until 7pm, Monday through Thursday, and 9:00am to 5:00pm on Friday during the Fall and Spring semesters. The office is open from 8:30am to 5:30pm, Monday through Thursday, and 9:00am to 5:00pm on Friday during the Summer semester.
Additional Payment Information:
Off Campus Programs:
Student I.D. Number
In order to expedite the process accurately and timely, all payments must include the student's I.D. Number.
Night Deposit Box
For your convenience, there is a night deposit box located outside the Cashier's Office after business hours.
Payment Receipts
Your cancelled check is proof of payment. Cash receipts will be issued when paying in person. All other receipts will be mailed upon phone request only.
Returned Check Policy
The University's bank will automatically deposit the check two times before it is returned to the University. A thirty-five dollar ($35) fee plus the amount of the returned check will be charged to the student's account for each returned check.
A notice is mailed notifying the student of the returned check. In addition, check cashing privileges can be revoked for a period of one year or more depending on the number of checks returned.
Students taking both on-campus and off-campus classes may pay for their
off-campus classes with a credit card provided that the on-campus classes
have been previously paid for. In the event the credit card payment is made
prior to the university receiving payment for the on-campus classes, the
credit card payment will be held until the first day of the semester or
until payment is received.
For Credit Card Payment forms, visit our forms page:
http://colonialcentral.gwu.edu/forms/
How do I request a refund of my credit balance?
If a credit appears on your account, you may fill out a Refund Request Form at the Cashier's or Student Accounts Offices. In the instance where your account was deliberately overpaid, the overpayment will be sent back to the source of the funds. This includes payments from foreign sources. International students should not have additional money over and above the amount owed on their student account sent to the university. The university is unable to act as a bank or third party to distribute funds. Please allow at least 14 (fourteen) business days to receive a refund. You can also have the credit balance transferred to the GWorld card for Colonial Cash.
How do I set up an account so that my refund will be deposited electronically in my savings account?
After setting up a payment profile for an account that you would like to use for your electronic refund profile in Student Account eBill, select the My Profiles tab then click the Payment Profile link. Click the pencil icon next to the profile to use for refunds then, in the new page, check the “Refund Option” checkbox, then click the “Save” button. The profile used for refunds will have a green check icon in the “Use for Refunds” column. You must set up your electronic refund profile as a payment profile. Authorized users cannot set up refund profiles in your online student account.
How do I remove my electronic refund profile?
To remove an electronic refund profile, after using GWeb to log into Student Account eBill,
-> Select the My Profiles tab
-> Click the Payment Profile link.
-> Click the pencil icon next to the profile used for refunds
-> uncheck the "Refund Option" checkbox, then
-> Click the "Save" button. The profile should no longer have a green Check icon in the "Use for Refunds" column.
How do I view my online refund history?
After using GWeb to log into Student Account eBill, select the “Refunds” tab and then click the Refund History link. In the next page, select the radio buttons for the history you would like to view, specify the date range you would like to view, if applicable, then click the “View Refund History” button
Are there costs if the student changes their class schedule?
Tuition is fully refunded for classes dropped prior to the first day of the semester. Late registration fees are assessed for schedule changes after the start of the semester. Courses dropped on or after the first day of the semester are subject to the following refund schedules, which govern the prorated cancellation of semester tuition changes in case of program adjustment or withdrawal. See the University Bulletin under "Fees and Financial Regulations", "Withdrawals and Refunds" for more information on the refund schedule.
For classes taken on the main campus during fall and spring semesters this is the amount that will be credited to your student account if you drop your classes:
On or before the end of the 1st week of classes 90% credit
On or before the end of the 2nd week of classes 60% credit
On or before the end of the 3rd week of classes 40% credit
On or before the end of the 4th week of classes 25% credit
After the end of the 4th week of classes NO REFUND
Medical Insurance Charges
The University requires that Medical, nursing, allied health, and international students have insurance coverage. Students in these groups will be automatically enrolled in the George Washington Insurance Plan (SHIP). Students with insurance coverage that meet some criteria can opt out of the plan with a Medical Plan waiver at www.aetnastudenthealth.com . The deadline to opt out is September 30th, 2012.
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