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About Your Bill

There are two main documents associated with student account billing and payment:

Students should know and understand the differences between these two important documents.

Registration Schedule and Invoice:

  • Created upon a student's initial registration or in mid-July for Fall priority registration and late November for Spring priority registration.                                            
  • Shows the student's course schedule and details all charges and payments on the account for the current semester at the time of printing. Example charges include:
    • Tuition cost
    • Course fees
    • Student Assocation fees
    • Housing
    • Colonial Cash Program
    • Other fees
    • Prior-term balances due  (carried forward in summary fashion)
  • Items NOT Appearing on the Schedule & Invoice:
    • Federal Work Study Awards

Payment for the Schedule & Invoice is due by the first day of the semester

 

Statements of Account (Monthly Bill):

  • Sent to students with outstanding balances after the start of the semester.
  • Monthly bills are produced on an average of a 28-day billing cycle, excluding holidays. Interest is assessed on past due charges at a rate of 12% per annum.
  • Any balance of $150 or greater carried into the second billing cycle of the semester will also incur a late payment fee of $75 per semester in Fall and Spring.

Outstanding Balances of $500 or more

  • Students who carry balances of $500 or more ($75 for employees) have student account holds on their accounts. These holds prevent the students from registering.
  • Shows a list of outstanding charges
  • Lists payments made to the account such as:
    • Cash or check payments
    • GW Monthly Payment Plan payments
    • Financial aid
  • Students with balances over $50 will not receive transcripts.

The Student's Billing Address

  • Students may specify their billing address. If no address is specified, an alternate address from the address hierarchy (permanent, current, etc.) is selected.
  • It is the student's responsibility to notify SAO of any address changes, and students are encouraged to check their billing address when using the GWeb Info System.
  • Student Accounts cannot send the Schedule & Invoice or monthly bills to multiple addresses.
  • It is the students' responsibility to inform the Student Accounts Office of any change in address by udating their billing address in GWeb.

 

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